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ACADEMIC RULES AND REGULATIONS (GRADUATE)

CROSS-REGISTRATION

Students enrolled at NDU may take courses at other recognized institutions of higher education.
A student registered at NDU may be permitted to cross-register if:
  • He/She expects to graduate at the end of that particular semester and the said course is not offered at NDU but is a graduation requirement;
  • The course to be taken carries the same content as that offered at NDU;
  • The student’s academic advisor sends a written statement to the NDU Admissions and Registrar’s Offices who in turn contact their counterparts of the university concerned to confirm the above-mentioned conditions.

Students enrolled at other recognized institutions of higher education may take courses at NDU. Students studying at other universities and who wish to take courses at NDU must secure the following to facilitate cross-registration:
  • Written permission by the academic advisor to take specified courses at NDU (if any of the above mentioned conditions apply to the incoming student);
  • The permission of the Faculty concerned at NDU;
  • The above documents are submitted to the NDU Admissions and Registrar’s Offices by their counterparts;
  • Finalize registration according to cross-registration procedures at NDU.

AUDITING

Provided that they have satisfied the admission requirements, candidates that are interested in auditing graduate courses will be issued letters of acceptance as auditors.?

TUTORIALS

To meet graduation requirements, students may take courses on a tutorial basis. Registration for a tutorial course can only happen after the consent of the concerned professor and the approval of the respective faculty.

COURSE/PROGRAM CHANGES

Any change from one graduate degree to another requires students to reapply and meet the admission requirements of the requested graduate program. Required courses may be substituted upon the recommendation of the student’s graduate advisor and the approval of the respective Faculty. A maximum of 9 substitute credits will be considered.

SUPERVISION

Upon admission, students will be assigned an academic advisor who will guide and assist the student in planning a course of study. When applicable, a thesis advisor will be assigned. After consultation with the Faculty Dean, every Faculty will set its own guidelines for thesis defense. Candidates are required to give a public presentation. Thereafter, the Thesis Committee will notify the Dean and schedule the final defense.

COURSES AND GRADES

Courses taken as part of a student’s graduate study program fall in one of two categories, graduate or remedial, with different grading systems.

Graduate Level Courses

These are normally numbered 600 and above. The minimum passing grade for a graduate course is “B”. Students in graduate study are required to maintain a cumulative average of at least “B” in all courses taken for graduate credit. According to the NDU Attendance Policy, a student who is absent without excuse from more than one third of the number of sessions in any one course, or who fails to sit for scheduled examinations, or fails to fulfill required written or oral work, will be given F. Results of tutorial courses, projects, or theses will be reported as Pass “P” or Fail “F”.

Remedial Courses

These are usually undergraduate courses, taken to make up for any particular deficiencies. They do not carry graduate credit. The minimum passing grade for a remedial course is B; however, a department or program may set a higher minimum passing grade.

GRADES UPON CHANGE OF MAJOR

Upon approval of change of major, all grades on transferable or non-transferable courses taken by a student in his/her old major/area of concentration remain part of his/her official transcripts. Unlike the transferable grades, the non-transferable ones are not computed in the student’s GPA for the new major and are not counted toward the total number of credits required for graduation for the new major. A student cannot ask for a non-transferable course to be computed back in his/her GPA.

The students who benefited from the above rule (#1) cannot return to their old major, and cannot request to have their major changed again to any major which requires a non transferable course grade, which was deleted from his/her GPA.

PROBATION AND DISMISSAL

Graduate students may be placed on academic probation after completing 12 credits in the graduate program, if they:
  • Fail any course in the graduate program;
  • Do not maintain a cumulative average of “B”.
A graduate student on probation should register for a minimum of 6 credits the following semester.
The student is dismised from the graduate program if:
  • The probation status is not removed within a period of two consecutive semesters;
  • The department or program, and irrespective of the grades obtained, deems student’s work as unsatisfactory;
  • The student fails the comprehensive examination twice, or fails the thesis defense twice.

COMPREHENSIVE EXAMINATION

Where applicable, a student must pass a comprehensive examination after completion of most of the course requirements for the degree. The department concerned will schedule the examination. The purpose of the examination is to ascertain the student’s knowledge of the field of specialization and related areas. A student who does not pass the comprehensive examination may repeat it only once after a time lapse of at least three months but only with the approval of the concerned graduate committee.

THESIS

In partial fulfillment of the requirements for the master’s degree, a student must submit a thesis, when applicable, based on results of original and independent research. Except in departments or programs in which the medium of instruction is not English, the thesis must be in English.

An abstract not exceeding 350 words must be submitted with the thesis. If the thesis is in a language other than English, the abstract must be written both in that language and in English.

The Department concerned must ensure the availability of a copy of the Thesis Manual, which provides instructions on the preparation of theses. Its application is mandatory and theses not conforming to its requirements will not be accepted. For all matters not discussed in the manual, theses must follow the form and style described in the latest edition of K. L. Turabian, Manual for Writers of Term Papers, Theses and Dissertations (University of Chicago Press), or any other form specified by the department or program provided this conforms to the manual.

Copies of the thesis, unbound but ready for binding, should be submitted to the members of the thesis committee at least two weeks before the defense. Copies may be obtained by any legible and durable form of reproduction. Additional copies may be required, as specified by the concerned department or program.

Thesis Committee

The Master’s thesis committee should be composed of at least three members recommended by the department or program and approved by the faculty graduate committee. The proposal of the thesis topic and the selection of the advisor and the members of the thesis committee for candidates for the Master’s degree should have been approved by the faculty or school graduate committee at least four months before the student defends the thesis. It is advisable that the thesis committee includes one external member. This member may be from an institution other than NDU. All committee members should hold professorial ranks. The thesis committee approves the thesis topic and research program and conducts the thesis defense examination.

Thesis Defense

The thesis defense may be open to the public and must be carried out no later than June 10, October 30, or March 1, for students who wish to graduate at the end of the summer session, the fall, or the spring semester respectively. Pass or Fail is reported for the combined thesis and thesis defense. If fail is reported, the student may resubmit the thesis and defend it after a period of at least three months. Failure on the second attempt results in discontinuation from graduate work. Students must be registered for the thesis or at least one course in the session in which they expect to graduate in order to present their defense.

Deposit of the Thesis in the Library

After passing the thesis defense examination, the student is required to deposit at the library two copies of the thesis. A library receipt of these copies must be delivered to the Registrar’s Office before the student is awarded the degree. The student should sign a release form indicating whether or not the library is authorized to supply copies of the thesis to other libraries or individuals. The non-authorization option is valid for a period of two years only, after which copies of the thesis will be supplied on request.

Deadlines

For graduation in
Fall Spring Summer
Deadline for approval of thesis topic and committee June 20 Oct. 20 Feb. 1
Deadline for thesis defense Oct. 30 March 1 June 10
Deadline for deposit of thesis at library Nov. 10 March 10 June 20

PROVISIONS FOR THE MASTER’S DEGREE

In addition to satisfying the general requirements set in the preceding sections, students working towards a Master’s degree must fulfill the requirements described below:

Course Requirements

Two types of Master’s degree programs are available:
  • A thesis based on independent research work. Students following this program are required to take a minimum of 24 graduate credit hours; a maximum of 9 credits may be in tutorial courses;
  • A non-thesis program where students are required to take a minimum of 33 graduate credit hours and should follow a course of study approved by the Department or program and by the graduate committee of the Faculty.

Language Requirements

Aside from English proficiency requirements, there are no special University language requirements for the Master’s degree. However, individual Departments and programs may set their own language requirements either as a general rule or in specific cases. The Faculty graduate committee will determine examination procedures.

Residency Requirements

To meet the minimum residency requirements for the Master’s degree, students must register and be in residence, as graduate students, for at least two semesters, one semester and two summers, or four summers.

All requirements for the Master’s degree must be completed within a period of four years after admission to graduate study. Students attending summer sessions only must complete all requirements within a period of six summers after admission to graduate study. Extension beyond the maximum period of study requires the approval of the graduate committee of the faculty.
 
 

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